Privacy Statement

In this Privacy Statement, we explain how and for which purposes MNS Finance processes your personal data.

MNS Finance is committed to handling personal data carefully, transparently and in accordance with the General Data Protection Regulation (GDPR), the Dutch GDPR Implementation Act (Uitvoeringswet AVG) and other applicable privacy legislation.

This means that we:

• explain why we process your personal data before or when we process it;
• only collect personal data that is relevant and necessary for our purposes;
• use an appropriate legal basis for each processing activity;
• ask for consent where consent is required;
• take appropriate technical and organisational measures to protect personal data;
• require service providers processing personal data on our behalf to protect that data appropriately;
• do not retain personal data for longer than necessary, and apply defined retention periods (see Section 19);
• respect your privacy rights, including your rights to access, correct or delete personal data where applicable.

The principles of purpose limitation, data minimisation and storage limitation are fundamental requirements under the GDPR.

MNS Finance is a specialist finance recruitment business connecting finance professionals with organisations looking for finance talent.

MNS Finance is a trade name of:

For the processing activities described in this Privacy Statement, Paperless Profits B.V., trading as MNS Finance, acts as the data controller unless stated otherwise.

MNS Finance may collect and process your personal data when:

• you visit our website;
• you accept optional cookies or similar technologies;
• you contact us;
• you submit a general enquiry;
• you contact us about a hiring requirement;
• you start a conversation with us as a finance professional;
• you apply for a vacancy through MNS Finance;
• you provide us with your CV or professional profile;
• we find your professional profile through publicly accessible professional sources, such as LinkedIn, and believe our recruitment services or a specific opportunity may be relevant to you;
• we contact you directly in relation to a potential career opportunity;
• you are a contact person at one of our clients;
• you are a potential client or a professional contact at an organisation that may reasonably be interested in our recruitment services;
• you communicate with us by email, telephone, LinkedIn or another professional communication channel;
• a client, candidate or other professional contact provides your details to us in a legitimate recruitment or business context.

Where we obtain your personal data from another source rather than directly from you, we will handle that data in accordance with applicable transparency requirements.

We process personal data for purposes including:

• providing recruitment and search services;
• helping finance professionals explore career opportunities;
• assessing whether a professional may be suitable for a vacancy or assignment;
• contacting professionals about relevant opportunities;
• processing job applications;
• maintaining professional relationships with candidates;
• introducing professionals to clients where appropriate;
• helping clients recruit finance professionals;
• communicating with existing and prospective clients;
• responding to enquiries;
• managing our business relationships;
• administering and improving our website;
• securing our website and systems;
• complying with legal and regulatory obligations, including financial and tax record-keeping;
• establishing, exercising or defending legal claims;
• analysing the effectiveness of our website and services where permitted.

We will not process your personal data for purposes that are incompatible with the purposes for which it was collected without an appropriate legal basis and, where required, informing you first.

Professionals and candidates

If you use MNS Finance to explore a new role, apply for a vacancy or otherwise engage with our recruitment services, we may process information such as:

• first and last name;
• email address;
• telephone number;
• LinkedIn profile;
• CV;
• employment history;
• professional experience;
• job titles;
• skills and areas of expertise;
• education and qualifications where relevant;
• salary expectations where relevant and voluntarily discussed;
• preferred location;
• preferred working arrangements;
• availability;
• career preferences;
• information you provide during conversations with us, including notes from calls and meetings;
• vacancies or opportunities you have discussed with us;
• application and recruitment-process information;
• communications between you and MNS Finance, including via email, telephone, LinkedIn and, where relevant, WhatsApp.

We process this information to provide recruitment services, assess relevant opportunities and communicate with you about your career and recruitment processes.

We ask that you do not share special categories of personal data with us (such as health, religion, political opinions or criminal record information) unless strictly necessary. If such information is included unsolicited in a CV or other document, we will not use it for our services unless required and permitted by law.

When you apply for a vacancy through MNS Finance, we process the information required to assess and manage your application.

Through our website, this may initially include:

• first name;
• last name;
• email address;
• CV;
• optional telephone number;
• optional LinkedIn URL;
• optional message;
• the vacancy you applied for;
• application source and relevant technical attribution information where permitted.

Your information is used to:

• process your application;
• assess your profile against the relevant opportunity;
• contact you about your application;
• discuss the role and organisation with you;
• manage the recruitment process;
• determine whether other relevant opportunities may be appropriate, subject to the applicable legal basis and retention rules set out in Section 19.

Recruitment is not always limited to a single vacancy.

Where you agree, MNS Finance may maintain relevant professional information so that Maxim Rem or Stijn Schilder can contact you when another finance opportunity arises that reasonably matches your background and preferences.

We do not treat the fact that you once submitted a CV or spoke with us about a specific vacancy as permission to keep and use your information indefinitely for this purpose. Where we wish to keep your profile in our talent network beyond the retention period described in Section 19 for that specific process, we will ask for your separate, explicit consent, given independently from any specific application or hiring decision. You can withdraw that consent at any time.

MNS Finance may proactively identify finance professionals who appear relevant to our recruitment activities.

For example, we may find professional information through:

• LinkedIn;
• other professional networking platforms;
• publicly available professional sources;
• recruitment databases or platforms that we are authorised to use;
• referrals and professional networks.

We may process relevant professional information to determine whether it is reasonable to contact you about a specific role or our recruitment services.

This may include:

• your name;
• current and previous professional roles;
• employer;
• professional experience;
• skills and specialisms;
• publicly available contact details;
• LinkedIn or other professional profile information.

Where this processing is based on our legitimate interests, we balance those interests against your privacy rights and reasonable expectations, as required by the GDPR. If you do not wish to be contacted or want us to stop processing your information for this purpose, you can tell us at any time and we will act on that request, subject to any retention we are required to apply for legal or evidentiary purposes.

As part of our recruitment services, it may be necessary to share relevant candidate information with organisations considering hiring that professional.

MNS Finance does not treat a general CV submission as unrestricted permission to distribute your profile to organisations. Where appropriate, we will discuss the relevant opportunity and organisation with you before your profile or CV is introduced to that client, and we only share information that is relevant to the recruitment process in question.

If you would prefer that we only share your profile after your prior approval for each specific organisation or role, you can let us know at any time via info@mns-finance.nl.

Clients and business contacts

If you contact MNS Finance about a hiring requirement, we may process information including:

• your name;
• business email address;
• telephone number;
• company;
• job title;
• hiring requirement;
• vacancy information;
• recruitment timing;
• information contained in a job description;
• messages and communications;
• information about your relationship with MNS Finance.

We use this information to:

• understand your hiring requirement;
• communicate with you;
• provide recruitment services;
• identify potentially relevant professionals;
• manage our commercial relationship;
• maintain appropriate business records, including for invoicing and fee administration.

We may process professional contact information relating to existing and prospective clients where this is relevant to our business.

This may include:

• name;
• employer;
• position;
• business email address;
• business telephone number;
• LinkedIn profile;
• relevant communications;
• information about your organisation and potential recruitment needs.

Where we contact prospective clients based on legitimate interests, we take into account the nature of the contact, the relevance of our services and your privacy rights.

Website and communications

When you use our general contact form, we process:

• first name;
• last name;
• email address;
• optional telephone number;
• message;
• relevant source and page information where permitted.

We use this information to respond to your enquiry and manage any subsequent communication.

When you visit our website, certain technical information may be processed automatically.

Depending on our technical and cookie configuration, this may include:

• IP address;
• browser information;
• device information;
• pages visited;
• referring page or source;
• timestamps;
• cookie identifiers;
• website interaction information.

Necessary information may be processed to operate and secure the website. Optional analytics or advertising technologies will only be used in accordance with applicable cookie and privacy requirements.

MNS Finance uses cookies and similar technologies where necessary to operate the website and, where applicable, to understand website usage or measure marketing effectiveness.

Cookies that require consent will not be placed before the required consent has been obtained.

You can find information about the cookies we use, their purpose, provider, duration, whether they are necessary or optional, and how to change or withdraw your preferences, in our separate Cookie Policy at: /cookies

The cookie inventory published at that page reflects the technologies actually deployed on the MNS Finance website and is kept up to date as our website and tooling change.

Legal basis

Depending on the processing activity, MNS Finance may process personal data on one or more of the following legal bases:

Where necessary and legally permitted, we may share personal data with:

• clients and prospective employers involved in a recruitment process;
• technology and hosting providers, including our database, authentication, file storage and communication tooling;
• email and communication providers;
• file-storage providers;
• professional advisers, such as our accountant or legal counsel;
• authorities or regulators where legally required.

Service providers processing personal data on our behalf are bound by a data processing agreement that sets out appropriate instructions and safeguards. We do not sell personal data.

Current processors and subprocessors

No other processor is currently active. We do not use analytics, advertising or marketing tools that process personal data. This overview will be updated when an email delivery provider is connected (currently planned via Microsoft 365).

Lovable Cloud is built on Supabase. A Data Processing Agreement covering the processing described above is in place via the provider’s standard terms. Please contact us at info@mns-finance.nl if you would like further information about the applicable data processing agreement.

MNS Finance aims to process personal data within the European Economic Area (EEA) wherever reasonably possible.

Where a service provider processes personal data outside the EEA, MNS Finance ensures that appropriate safeguards are in place as required under the GDPR. Depending on the provider, this may include reliance on an applicable adequacy decision — such as the EU-US Data Privacy Framework, where the receiving organisation is certified under that framework — or the use of Standard Contractual Clauses, supplemented where necessary with additional technical and organisational measures.

MNS Finance maintains an internal, up-to-date overview of the service providers that process personal data outside the EEA and the specific safeguard relied on for each. This overview is reviewed periodically, including whenever a service provider is added or replaced, and when the legal status of an applicable transfer mechanism changes. You can request further information about the safeguards applicable to a specific provider by contacting us at info@mns-finance.nl.

MNS Finance takes appropriate technical and organisational measures to protect personal data against unauthorised access, unlawful processing, accidental loss, destruction, alteration and unauthorised disclosure.

Access to personal data is limited to people and service providers who require it for legitimate business purposes. No internet-based system can be guaranteed to be completely secure, but we take reasonable measures appropriate to the nature of the personal data we process.

Retention

We do not retain personal data for longer than necessary for the purpose for which it was collected. We apply the following default retention periods, unless a longer period is required or permitted by law, or unless a different period applies because you have provided separate consent (see Section 7):

• Candidates and applicants where a specific process does not lead to a placement: up to 4 weeks after the process concludes, in line with the guidance of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) and the NVP Sollicitatiecode;
• Candidates who have given separate, explicit consent to remain in our talent network (see Section 7): up to 1 year, renewable with your renewed consent;
• Candidates with whom we maintain an active, ongoing professional relationship for the purpose of matching future opportunities, processed on the basis of our legitimate interest: up to 2 years from the last substantive contact, after which we delete or anonymise the data unless contact resumes;
• Placement and invoicing records: retained in accordance with our statutory Dutch tax and administrative record-keeping obligations, in principle 7 years;
• Client and prospective-client contact information: for the duration of the business relationship, plus up to 2 years after the last substantive contact;
• General enquiries that do not lead to further engagement: up to 1 year;
• Records relating to privacy requests or complaints: for as long as necessary to handle the request or complaint and to demonstrate that it was handled appropriately, in principle no longer than 2 years after closure.

When personal data is no longer required, we delete or anonymise it.

If you ask us to stop contacting you or to delete your information, we will do so as soon as reasonably possible, unless we are required or permitted to retain certain data for a legal obligation, an ongoing dispute, or another legitimate interest — in which case we will inform you.

Your rights

Depending on the circumstances, the GDPR gives you rights including:

• the right to be informed about how we process your personal data;
• the right to access your personal data;
• the right to correct inaccurate or incomplete personal data;
• the right to request deletion of personal data;
• the right to restrict certain processing;
• the right to object to certain processing;
• the right to data portability where applicable;
• the right to withdraw consent where processing is based on consent;
• rights relating to certain automated decision-making where applicable.

Not every right applies in every situation.

You can submit a privacy request by contacting: info@mns-finance.nl. We may need to verify your identity before completing a request, and will not request more information than reasonably necessary for that verification.

The Autoriteit Persoonsgegevens generally allows organisations one month to respond to privacy-rights requests.

MNS Finance does not make decisions that have legal or similarly significant effects on individuals solely through automated processing.

Technology and AI may support our recruitment processes, research, administration or drafting where appropriate, but human judgement remains the quality control at every stage that affects a candidate or client. If MNS Finance introduces AI-supported tools that score, rank or filter candidates, this Privacy Statement will be updated to reflect the relevant transparency and human-oversight requirements, including those under the EU AI Act where applicable.

If you have concerns about how MNS Finance processes your personal data, please contact us first at info@mns-finance.nl so that we can investigate your concern.

You also have the right to lodge a complaint with the competent supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens.

We may update this Privacy Statement when our services change, our processing activities change, we introduce or replace relevant technology providers, or legal or regulatory requirements change.

The current version is published on the MNS Finance website.

Where a change materially affects how we process personal data, we will take appropriate steps to inform affected individuals where required.

Questions about this Privacy Statement or the way MNS Finance handles personal data can be sent to:

Chamber of Commerce: 90722302

VAT: NL865428608B01